KyroTask and Asana
| Feature | KyroTask | Asana |
|---|---|---|
| Client portal | Branded portal (No team seats) | No client portal (Guest view only) |
| Time tracking & budgets | Included | Upper plans only (No budget focus) |
| Invoicing the client | Built-in (From tracked hours) | Missing |
| Creative proofing | Included | Upper plans only (Basic annotation) |
| Automation | Included | Rules engine (Monthly action quota) |
| API & AI agents | Built-in (MCP Server & Webhooks) | REST API & large integration directory |
| Agile & sprint metrics | Included | Boards & timelines (Sprint metrics separate) |
| Where it is hosted | EU (France) — Encrypted | US-based (EU enterprise only) |
| Interface languages | English & Turkish | Multiple languages |
The right-hand column describes how these products are structured, not what they cost — pricing, plan names and quotas change often, so check the vendor’s own site before deciding. Last reviewed: September 2026
When Asana is the better choice
Asana is a genuinely good product and a bigger one than this. Choose it over KyroTask when:
- You are coordinating many departments rather than delivering client work — portfolio and goal management is what Asana is built around, and KyroTask has no equivalent.
- You need a very large catalog of ready-made integrations, or an app your company already standardized on connects to Asana and not to us.
- You are rolling out to hundreds of people with dedicated admins, procurement and an enterprise agreement. We are a small team; that is a real difference and it is not one you should discover later.
What KyroTask brings
Frequently asked questions
Can I move my Asana projects across?
There is no one-click Asana importer. You can recreate a structure in seconds from a project template, or push tasks in through the public API with a write-scoped key. For most agencies the practical route is to start the next project in KyroTask and let the old ones finish where they are.
Do my clients need a paid seat?
No. Client portal users are managed through client slots and are never counted as team seats — Pro includes 10 and Business 50.
Is KyroTask as mature as Asana?
No, and we would rather say so. Asana is a much older and much larger product with a bigger integration ecosystem. What KyroTask has is the client-work chain — portal, proofing, billable hours, invoice — as one product rather than four.