KyroTask
Language
Agency delivery, from client intake to invoice

Deliver on time, get client sign-off, and send the invoice.

End the chaos of client emails nobody can find, hours nobody logged, and the weeks of configuration Jira asks for. Kanban and sprints, a branded client portal, and invoices built from tracked hours — in one workspace.

No credit card · 14 days of full Pro, then free forever for up to 5 membersClients never consume a team seat
kyrotask.com/org/northlight-studio/dashboard
The KyroTask dashboard for an agency: three client projects with health scores, three overdue tasks needing attention, delivered work over the last 30 days, team seats in use, and a live activity feed.
Works withSlackTelegramDiscordEmailCalendar (ICS)WebhooksREST API & MCPOIDC SSO
From intake to invoice, one flowReal-time board sync2FA · OIDC SSO · Role hierarchyEU-hosted · Encrypted at rest

Built for how agencies actually work

Every feature here ships today. Open any card to see how it works.

Client portal & intake
Give clients a branded portal without handing them a team seat. Convert revision requests into tasks instantly, ditching messy email threads and WhatsApp chats.
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Time tracking & billing
Stop leaving billable hours on the table. Run live timers, set hourly rate cards, and build a client-ready invoice from the hours you tracked.
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Kanban, sprints & backlog
Drag-and-drop columns, story points, dependencies, and sprint analytics — the agile half of the job, without the weeks of configuration Jira asks for.
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Visual proofing & revisions
Pin feedback onto the artwork itself. Every round is a version and sign-off is locked to one of them, so “which revision was approved?” has an answer on the record.
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Smart automation engine
Compose When / If / Then rules in a visual builder. Cooldowns and loop guards stop a rule from triggering itself.
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API, webhooks & AI (MCP)
Fine-grained API keys, signed webhooks, and a native Model Context Protocol (MCP) server so AI agents can manage tasks directly.
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kyrotask.com/org/kyro/automations
WHENA task moves to “Done”
IFAssignee is empty
THENNotify Aylin Kaya and set priority to High
Rule active · ran 42 times this month

An automation engine that earns its keep

Compose When / If / Then rules in a visual builder. Cooldowns and no-op guards keep them safe from loops.

Triggered by events on your board
Conditions on: priority, issue type, column, assignee, title, days since last update, days since created, days until due
Actions: move, assign, prioritize, notify
kyrotask.com/org/kyro/reports
$18,240
Billable revenue
63%
Margin
72%
Budget used
Client portal build18.5h$2,775
Internal standup2.0h—
Campaign landing page12.0h$1,800
Project budget$18.2k / $25k

From tracked time to real margins

Rate cards set at org, member, or project level. The rate is frozen when a log closes, so a raise you give later cannot rewrite a margin you already reported.

Billable vs. non-billable
Budget threshold alerts
Profitability on Business
kyrotask.com/org/kyro/qr
kyroqr.com/q7Lm2XbR
1,284
scans this month
Mobile68%
Tablet12%
Desktop20%
Türkiye54%
Germany23%
United States14%
Scans are never capped — on any plan.

Dynamic QR that never breaks

Change the destination of a printed code at any time. Scans are never capped and analytics stay privacy-friendly.

Editable destinations
Device + country insight
No IP addresses or raw fingerprints stored

Simple pricing that scales with you

Clients never consume a team seat. The client portal is part of Pro and Business: Pro includes 10 clients, Business 50.

Every new workspace opens on 14 days of full Pro, no credit card; during the trial it can store 50 MB in total. When the trial ends it drops to the free plan on its own.

Printed QR codes keep working whatever happens to your plan — scans are never capped.

Free

For a small team putting its delivery in order
$0free forever
  • Up to 5 team members
  • Unlimited projects and tasks
  • Kanban, sprints, story points, dependencies
  • Proofing: file versions and pinned comments
  • 50 MB storage, 5 MB per file
  • 3 dynamic QR codes
  • 3 automation rules, unlimited runs
  • 1 analytics dashboard with 4 widgets
  • Two-step sign-in and roles, on every plan
Most popular

Pro

For an agency that works with clients, tracks its hours and invoices them
$12per user / month
$144 per user, billed yearly
  • Everything in Free, plus:
  • Pay per seat, up to 100 members
  • Client portal, intake forms and deliverable approvals, 10 clients included
  • Time tracking and billable hours
  • Invoices built from tracked hours
  • Capacity planning, trend and flow analytics
  • Slack, Telegram & Discord notifications, plus email-to-task
  • Scheduled client reports
  • 1 GB storage per seat (at least 3 GB), 25 MB per file
  • 250 dynamic QR codes
  • 1,000 automation rules, unlimited runs
  • Self-hosted AI agent runners (personal & shared team machines)

Business

For an agency that answers to finance and to IT
$24per user / month
$288 per user, billed yearly
  • Everything in Pro, plus:
  • Pay per seat, up to 1,000 members
  • Profitability report: revenue against your cost rates
  • The full audit history and its CSV export
  • Single sign-on through your OIDC provider
  • White-label client portal, without our name on it
  • 50 clients included
  • 2,000 dynamic QR codes
  • 3 GB storage per seat (at least 10 GB), 100 MB per file

Over 100 users, or paying by invoice? Write to us

See the full comparison

Frequently asked questions

Accelerate your agency's delivery and cash flow

Start free today for up to 5 team members. No credit card required.