Time & billing
Send an invoice
Turn a period of tracked hours into a document your client reads in their portal.
- Open Invoices and choose New invoice.
- Pick the client, the project and the period. You will see a preview of exactly the lines the invoice will carry before anything is created.
- Create the draft. This claims those hours: they are now attached to this invoice and cannot be billed twice.
- Issue it. The invoice gets its number and its issue date, and the client can see it in their portal.
- When they pay, mark it paid.
Draft, issued, paid, cancelled
- A draft is never visible to the client and can be deleted, which releases its hours.
- Issued gives it a number. Deleting is no longer possible — you cancel instead, which keeps the number and releases the hours.
- Overdue is not a state you set: an issued invoice with a due date in the past is overdue, and stops being overdue the moment it is paid.
KyroTask never touches the money. The invoice carries your own payment link, and “paid” is marked by hand. Issuing invoices is a Pro feature — but reading one never is, so an invoice you have already sent stays readable to you and to your client whatever plan you are on.